Jewelry Inventory System: 3 Top Options for Your Store

Are outdated inventory systems holding your jewelry store back? 

Discover the essential inventory management features built specifically for jewelry stores. These features will revolutionize your business and provide seamless customer service — this way, you can spend more time helping customers and let your inventory system do the work for you.

Learn more about these features and save time and money with a system that will be the best fit for your business. Discover what jewelry inventory system providers are available for you today!

Essential Features for Jewelry Inventory Systems

Many general point of sale (POS) systems don’t focus on the specific needs of the industry. They typically have the features necessary for the business operations — but we know each industry is different and has different nuances to business operations. A cloud-based POS system offers you unique inventory management features designed for jewelry stores. 

Essential features for a jewelry inventory management system include:

• Unlimited SKUs: Managing an unlimited number of stock-keeping units (SKUs) is crucial for jewelry stores. Cloud-based access allows you to handle a diverse inventory without any restrictions. Whether you stock engagement rings, anniversary jewelry, or other precious items, you can keep everything organized and easily accessible.

• Serial number tracking: Tracking individual jewelry pieces by their serial numbers is essential for high-value items. Cloud-based serial number tracking ensures precise inventory control, helping you keep tabs on each item, from arrival to sale. This feature enhances security and simplifies the process of locating specific pieces when needed.

• Integrated purchase orders: Streamlining your procurement process with integrated purchase orders is a game-changer. Cloud-based functionality allows you to create and manage purchase orders directly within the system, eliminating the need for manual paperwork. This feature ensures that you always have the right products in stock, enhancing your ability to meet customer demands promptly.

• Automatic purchase orders: Saving time and reducing the risk of stockouts with automatic purchase orders is vital. Cloud-based systems can automatically generate purchase orders based on predefined criteria such as product min/max quantities and SKU minimum order quantities. This automation helps maintain optimal inventory levels without constant manual intervention.

• Real-time stock tracking: Offering real-time, cloud-based tracking of item availability and movement is indispensable. This feature allows you to monitor your stock levels continuously, ensuring you always know what’s in stock and what needs replenishment. Real-time tracking enhances operational efficiency and helps you provide better service to your customers.

Centralize product management, track locations, count stock, and generate insightful reports with these cloud-based inventory management features. From inventory age and turn to top customers and sales processes, these features ensure your operations are smooth, and your customers are satisfied.

Each of these features are directly related to your inventory management system for jewelry stores. As you consider what jewelry specific inventory system is best suited for you, keep these industry-specific features in mind. Make sure the system you decide on meets your needs and allows you to spend more time with your customers and doing what you enjoy most!

Related Read: Gems Inventory Management 101 (+7 Best Practices)

Top 3 Jewelry Inventory Systems

Here are the top three  jewelry inventory systems on the market. Carefully consider each of these systems to decide which jewelry inventory system is the best fit for your jewelry store.

1. Lightspeed

Lightspeed is a jewelry point of sale and e-commerce system tailored for retail businesses. It’s a cloud-based system which supports multiple location sales, real-time reporting, payment processing, and inventory management. 

You are able to sell anywhere and manage your inventory from one single platform. Lightspeed is designed for many types of retail business, including jewelry. With lightspeed you can enhance customer experience and streamline your retail business operations. 

Features of the inventory system include:

• Product import tools: Quickly import inventory into your catalog with essential tools available.
• Low and out of stock alerts: Get system alerts when your inventory is low or out of stock so you can reorder inventory.
• Built in reporting: Track your real-time performance on sales, inventory, and employees.
• Service orders and repairs: Keep track and manage repairs and service requests.
• Payment processing: Secure and integrated payment process to accept payments with ease.

Pricing: Lightspeed has various plans that start at $149 per month, plus processing fees. The advanced plan starts at $269.

2. The Edge 

The Edge is a legacy jewelry point of sale system made specifically for jewelers. This jewelry inventory system is rooted in legacy technology that is familiar for many users. The POS includes features like inventory management, customer profiles, services, reports, and payment processing. 

The Edge integrates with partners which includes a Jewelers Mutual integration. They strive to help meet the needs of jewelers with their jewelry-specific features and third party integrations. The Edge has all the tools necessary to properly manage your inventory.

Features of the inventory system include:

• Purchase orders: Manage and receive inventory orders with their built-in purchase order system.
• Catalogs: Easily import vendor catalog information to quickly add items to your inventory.
• Rapid reorder: Track and identity inventory that sells quickly for timely reorder.
• Buying tools: Manage aging inventory and make decisions based on performance and trends.
• Item tracking: Keep track of fine jewelry inventory with precise reporting and tracking.

The Edge is a great system that meets jewelry-specific needs. However, it’s a legacy system which doesn’t allow for real-time tracking and features that a cloud-based system would offer.

Pricing: The Edge has different pricing plans depending on the amount of locations and workstations with pricing starting at $4,600. Technical support is included for your first 6 months.

Related Read: Jewelry POS: Cloud-Based vs. Legacy Systems

3. Jewel360

Jewel360 software incorporates all these top inventory management features, specifically tailored for jewelry stores. Jewel360 is a cloud-based system which allows for real-time and automatic tracking and access to your business. You can easily access your business from anywhere on any device. You can even manage multi-locations that support all cloud-based features. 

This all-in-one system includes inventory management, e-commerce website, real-time reporting, payment processing, repair services, and detailed customer profiles.

Jewel360 has many integrations such as inventory catalog integrations and jewelry-specific integrations like Jewelers Mutual and Jewelers for Children. Jewel360 has all the tools necessary for you to successfully run your jewelry store and manage your inventory.

Features of the inventory system include:

• Serialized inventory tracking: Keep track of your serialized inventory to track security and history of each item.
• Purchase orders: Eliminate manual updates and maintain optimal stock with integrated automatic purchase orders.
• Product catalogs: Easily add inventory with prepopulated descriptions and details directly from purchase vendors.
• Work orders and repairs: Manage service repairs easily in your store with service reminders and an user-friendly tool.
• Reporting and analytics: Access reports like inventory age, inventory turn, and top customers to make better inventory decisions.

Jewel 360 is the ideal jewelry inventory system because it’s a cloud-based solution that offers real-time features specifically for your jewelry store. 

Pricing: Jewel360’s pricing is built upon a jewelry store’s specific needs. Get a custom pricing model for your business.

Why a  Cloud-Based System Is Important for Your Jewelry Store

A cloud-based system is extremely important for jewelry stores to enhance inventory management, customer experience, and security. It offers real-time tracking capabilities for you to manage and monitor high-value inventory. It reduces many manual tasks and extra steps needed in a traditional legacy system. 

With a cloud-based system your data is secure and backed up, protecting your business information. With a cloud-based software like Jewel360, you can access your business from anywhere with any device. You don’t need to worry about your business when you’re away and you can easily manage and check in on your store.

To learn more about Jewel360, schedule a demo to see how your business can benefit from a jewelry cloud-based inventory system.